Purchase Bill

Purchase Bill

Enables users to manage and record purchase transactions from suppliers, including entering vendor details, listing purchased items, applying taxes, and tracking payment status.

Purchase Bill Main Level Features

Features
Discrepency Index

• Other Operation Page Features

Features	Shown When
Update All Taxable Value to Zero	When lines are there and bill is not yet authorized
Upload Bill / Download Bill
Revoke Authorization	When bill is authorized
Make Voucher Against Bill	When bill is authorized
Authorize Bill	Allowed only when bill is not yet authorized and it does not have any discrepancy.
GSTR-2B Reminder	GSTR 2B date is not yet updated and gstamt of bill is > 0 and gst type of bill is direct purchase
Make PDN/PCN	If line cnt is > 0 and there is no discrepancy

Purchase Bill Line Level Features

Feature	Shown when
Create Non GRN	If system parameter ForceIndent4AllBills is off
Import Non GRN	If system parameter ForceIndent4AllBills is off and lines are not yet created
Create With GRN

Validations Create

Validation Messages	Condition
Compute TDS On Field	If AllowManualTdsInBill system parameter is ON then the value for this field can be filled
Other Fields	If Gst type is Imported Purchase then only currency, fcnr, prot beno and bedate will be allowed to selected
For Imported Purchase, Type of Import must be specified.	If Gst type is Imported Purchase and input type is selected as Not Applicable
Please correct the GST State Code in the Party Master.	When state code in party master is empty
Supply state code is mismatched with GSTIN of Party.	If gstin type of party is registered and the first two digits of gstin and state code does not match
Since party is unregistered, interstate supply is not allowed.	If gstin type of party is unregistered and the first two digits of gstin and selected unit code statecode from company mst does not match and statecode is < 95

Validation Modify

Validation Messages	Condition
Compute TDS On Field	If AllowManualTdsInBill system parameter is ON then the value for this field can be filled

Validations Modify Other Info

Validation Messages	Condition
Other Fields	If Gst type is Imported Purchase then only currency, fcnr, prot beno and bedate will be allowed to selected
For Imported Purchase, Type of Import must be specified.	If Gst type is Imported Purchase and input type is selected as Not Applicable
You may not select User Defined/Multiple Accounts trn type	Once lines are created transaction type cannot be changed to user defined or multiple accounts.

Validations Upload

Validation Messages	Condition
Upgrading to Electronic Document Ware House feature is required, Please contact support.	If UploadDownloadDocs system parameter is off then upload bill not allowed.

Validations Voucher Create

Validation Messages	Condition
Insufficient balance in selected Bank / Cash {balance}	If allownegative for the selected Bank is N and voucher amt exceeds balance amt
System Vouchers are being DONE, User cannot Create Voucher.	If AllowCreateVoucher system parameter is ON and status for it is N
RTGS/NEFT details not found for this party	If payment mode is NEFT and RTGS for the selected party is not created.

Validations GSTR 2B Remainder Mail

Validation Messages	Condition
Please create new record in Standard Instructions for GSTR-2B Reminder	For doctype G notes not there in stdinstructions table

Validations Create Non GRN

Validation Messages	Condition
Is Link Carrier charges field	If InvoiceCarrierCharges system parameter is ON then only this field will be shown
Is Link Carrier Charges field	If Is Link Carrier Charges is Y then enter the yearlabel,invoice and unit else enter the amount
Account Particulars Field	Will be allowed to selected when trntype is multiple accounts or trntype is user defined and it is the first line being created

Validations Import Non GRN

Validation Messages	Condition
Invalid/Inactive Main A/c and Sub A/c	If trntype is multiple accounts or user defined then only this validation will be checked
The A/c Type for this Main A/c must Assets, Liabilities, Income, Expenses, Not Applicable.	If trntype is multiple accounts or user defined then only this validation will be checked. It will check whether the selected account head is having Actype as Assets, Liabilities, Income, Expenses or Not Applicable
For User defined Transaction Type Main A/c and Sub A/c should be same	If trntype is user defined then only this validation will be checked.

Validations Create With GRN

Validation Messages	Condition
Item was sent directly to Jobworker but Challan is not found	If grn number exists and shipto party id is filled the count from jobworker is checked for shiptopartyid and that yeargrnno. If cnt is coming 0 then this validation is thrown
Account Particulars Field	Will be allowed to selected when trntype is multiple accounts or trntype is user defined and it is the first line being created

Validations Modify Line

Validation Messages	Condition
Account Particulars Field	Will be allowed to selected when trntype is multiple accounts or trntype is user defined and it is the only line created
HSN Code, Amount, GST Rate field	Will be allowed to be changed only when it is non GRN line